1. Introductions

  • Kenny Swope; Snohomish County Technology Fair Supervisor
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  • Rennie Sawade; Evergreen State Fair Technology Superintendent
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  • Dawn Joao; Byte by Byte 4-H Club Leader
  • Lewis Ramsey; Project Leader
  • Bob Brusewitz; Project Leader
  • Dave Willard; Project Leader

2. Evergreen state fair

The Evergreen State Fair is the showcase event for Snohomish County 4-H where youth exhibit project work and participate in competitive events that demonstrate all the important accomplishments for the year. The Technology Program uses the Fair to show off the work we have done in our robotics competitions, computer project works and any individual project work you have done.

There are many events planned where you can show off your skills including:

  • Sumobots
  • Line tracker
  • Blindfold parts ID
  • Computer troubleshooting
  • GPS
  • Digital Photo
  • On the spot competitions

Provides an opportunity for others to check out what 4-H offers.

3. Requirements

  1. The poster shall convey a simple idea related to technology. Posters will be on display throughout the Fair event. Names and age shall be listed on the BACK of the poster.  The poster can be on poster board of the kind you can purchase at Target, Wal-Mart, Staples etc.  Every participant shall submit one informational poster at project submission date announced by the Fair Superintendent.
  2. Every participant shall perform four hours of herdsmanship in two hour increments. Sign up sheets will be provided to allow each participant a chance to sign up for a time of their choosing. Participation beyond the required four hours is strongly encouraged as we are a small program and the booth is staff from 10:00 am – 9:00 pm daily! During herdsmanship, the participant will support the adult mentors with demonstrations to the public showcasing the program’s content. In addition, there may be special activities as assigned by the adult mentors. This is a great opportunity to expand your skills in public interaction and skills demonstration.

4. Additional Activities

In addition to the poster and herds, there are many other activities that you can participate in. They include:

  • Enter your projects for judging and show them off during Fair
  • Participate in the activities during Fair
  • Awards Ceremony on Labor Day
  • Just about anything technology related you worked on during the 4H year
    • Robots
    • Programs
    • CAD drawings
    • Graphic designs
    • Electronic systems
    • 3D printing (New for 2017)
  • Create and submit an educational exhibit
    • It’s a more extensive informational poster on multiple panels. Specific requirements are in the Fair Handbook.
    • Can be more interactive
    • Unlike 4H Informational Exhibits and Technology projects that are judged just within the Technology program, Educational Exhibits are judged against all other educational exhibits shown at the Fair.
    • More competition
    • Potentially more award money
  • Many events and project entries are eligible for premium, money distributed from the proceeds of the Fair to award winners. You can’t win if you don’t enter!

5. Judging

Projects and most competitive events are judged using the Danish System. Cloverbuds are not judged in competitive fashion, but rather receive participation ribbons for all events. Judges for projects are secured outside the program and are available for personal interaction on the Sunday before Fair. Please coordinate with the Fair Superintendent to ensure you are signed up.

  • Blue Ribbon – 1st place or 90-100
  • Red Ribbon – 2nd place or 80-89
  • White Ribbon - 3rd place or 79 and below

Other Awards

  • Special
  • Judge’s choice
  • Merit

Judging is done at the age group level of 4-H (New for 2017)

  • Cloverbud (Primary): 5 – 7 Years Old
    • Not judged, but earn participation ribbons.
  • Junior: 8 – 10 Years
  • Intermediate: 11 – 13 Years
  • Senior: 14 – 18 Years*

* Youth must be less than 19 years old by October 1 of the current 4-H Program Year

6. On Line Sign Up

Online enrollment through http://egreen.fairwire.com/

Once enrolled, you enter exhibit codes based upon age and exhibit type

Consult the Evergreen State Fair Handbook for specific code entries. All entries are noted. The handbook is available at: http://evergreenfair.org/DocumentCenter/View/516

For each code, the ? is replaced by the following code:
1: Cloverbuds
3: Junior
4: Intermediate
5: Senior

All participants must sign up for the following two entries if planning on participating at Fair
2PY0? (9PY01 for Cloverbuds) - Mechanical Science Computers informational Posters
2P?Q10 (9P1Q10 for Cloverbuds) - Stewardship

The rest below are ones you should sign up for if you are planning on being at the Fair. These cover the various contests throughout Fair Time. These are located under “Department P – General Mechanical Science – Computers” section
2P?K10 - Technology On the Spot
2P?M10 - Computer Troubleshooting
2P?M11 - Robotics Troubleshooting
2P?M12 - Electronics Troubleshooting
2P?N10 - Computers Technical Skills Demo
2P?N11 - Robotics Technical Skills Demo
2P?N12 - Electronics Technical Skills Demo
2P?P10 - Judging Contest - Computer
2P?P11 - Judging Contest - Robotics
2P?P12 - Judging Contest - Electronics

Additionally, these contests are located under “Department P (4H mechanical Science)” section, and occur during the Fair
2P?C11 - Quiz Bowl Technology
2P?B20 - GPS Mapping Orienteering Contest

Additionally, there are other exhibit codes for entries for projects worked on during the year.

Project submitted must be ones that were worked on during the year

SPECIAL NOTE!

Please register in the online tool for everything that you think you might participate in. It is far easier to edit you off the list than to add you at Fair time. Registration in the tool simply secures your spot for participation. It does not commit you to participating. Your attention to this is greatly appreciated!

SignUp Genius will be used extensively in the weeks leading up to Fair to secure a more detailed plan of participants for each event. Please watch your email for notifications. The 4-H Online tool will be used to distribute these communications. Please ensure that your contact information is up to date in 4-H Online.

6.1     Detailed sign up instructions

The following instructions are intended to get you registered in the Fair registration system. While every effort has been made to ensure these are accurate, please refer to the Fair if you have questions or issues with the registration system. You will be doing a fair amount of data entry if there are multiple projects to register for. A helpful trick is to summarize the data in a list or spreadsheet before you start this set of steps. In the event something happens with the system, the network or just bad luck, you will have the offline list to go back to. The system is an ordering system. If you are familiar with online ordering, the navigation and workflow will feel familiar to you.

  1. Navigate to: http://egreen.fairwire.com/.  Every year is a new login. If you created one last year, you must create a new one for this year.
  2. At the sign-in page, in the "I am a" dropdown, choose "Exhibitor".
  3. Choose the "I am a new exhibitor or have yet to register this year " radio button” and click "Continue".
  4. Provide the asterisked information requested. This will be the contact information that will be used to communicate with you and will be the address premiums are mailed to. Please ensure that you submit accurate information.
    1. "Pay Premiums to" should be you the member.
    2. "Club" is not mandatory, but please provide "Byte By Byte" or appropriate club name. This should be your primary club. This helps us in the event we need to coordinate with other clubs.
    3. You do not need the 4-H member number. Please leave blank.
    4. Click "Continue".
  5. Verify information and click "Continue".
  6. Next you should see the "Entries" page, or it should be at the point waiting for entries. At this point you will entering the different project, activity, poster and stewardship events. Below is an example of how to add an entry for the Informational Poster.
    1. In the Department field, choose "P. 4-H Mechanical Science – Computers”.
    2. A "Division" drop down will appear. Choose the Division you wish to enter.
    3. In this example "Mechanical Science Computers Informational Posters" should be selected.
    4. You now have three more fields, “Class”, “Subclass” and “Description”. For Class, Choose the appropriate age for the entry. There shouldn't be any subclass entries, so you can leave that field blank.
    5. Feel free to add a description if you want. In our example, "WiFi" would describe a poster entry on how Wifi works.
    6. Click on "Add Entry to Cart".
  7. Repeat the entry section for as many categories as you wish to (or think you might) participate in. At this point, you will be doing a lot of data entry.
  8. Once you've added all entries, click "Continue".
  9. Validate your entries, and click "Check Out".
  10. Type "YES" in the rules and regulations section. (Upper or lower case works).
  11. Click Submit.

You will get a confirmation and probably an email if you provided one.

Once you have created your account, you can log in later at any time, and add more entries if you wish. It's not a one-time thing. It must be done before the tool closes. One point of clarity here. Multiple submits will create multiple orders in the system and is ok.

All entries for 4-H are free, so ignore the billing section. Codes for Mechanical Science start with 2P for Juniors, Intermediates, and Seniors. 9P1 are for Cloverbuds (Primaries). The next digit indicates the age group for the current 4-H calendar year. They break down into the following:

  • 9P1- Cloverbud (Primary): Ages 5 – 7
  • 3 – Junior: Ages 8 – 10
  • 4 – Intermediate: Ages 11 – 13
  • 5 – Senior: Ages 14 - 18

The final three characters represent the competition area. For example, “2P4K10” would be the enrollment code for Mechanical Science Technology On the Spot competition for an Intermediate. “9PYK10” would be the enrollment code for Mechanical Science Technology On the Spot competition for a Cloverbud (Primary).

Informational Posters are in a different numbering “2PY”, followed by the age code, or “9PY01” for Cloverbuds (Primaries).

All participants must sign up for the following two entries if planning on participating at Fair:

  • 2PY0? (9PY01 for primaries) - mechanical Science Computers Informational Posters
  • 2P?Q10 (9P1Q10 for primaries) - Stewardship

Specific events are noted in the Fair Handbook. Please refer to that document for additional information. You can find the Handbook at: http://evergreenfair.org/DocumentCenter/View/523. Note, the first 10 or 11 pages in the evergreenfair.org links are general rules that are good to review, but specific entry information is located after that. You will find the computer/technology entry list under Division D for Technology.

 

7. Dates of Interest

  • Online Enrollment:
    • Now through Aug 13th
  • Project and Poster Submission, and Fair booth Setup :
    • Sunday Aug 20th: 2:00 PM-6:00 PM
    • At Evergreen State Fair Grounds 4-H Building 501
    • In person judging will be held on this date. Please sign up in advance.
  • Final Booth Setup
    • Wednesday August 23rd 6:00 PM-10:00 PM
    • At Evergreen State Fairgrounds 4-H Building 501
  • Fair!
    • Thursday August 24th through Monday September 4th: 10:00 AM to 10:00 PM
  • Awards Ceremony
    • Monday September 4th: 3:00 PM
  • Booth Teardown
    • Monday September 4th: 7:00 PM
    • Celebration at the Mexican Restaurant: for those interested
  • Pick up Posters and exhibits
    • Tuesday September 5th: 10:00 AM – 2:00 PM (or by appointment)

8. Web Site Links

 

Evergreen Fair Website

http://www.evergreenfair.org

Mechanical Science Exhibitor Information

http://evergreenfair.org/DocumentCenter/View/523

Informational Exhibit Information (Poster)

http://evergreenfair.org/DocumentCenter/View/623

Educational Exhibit Information

http://evergreenfair.org/DocumentCenter/View/516

Informational Poster Design Information

http://cahe.nmsu.edu/4h/documents/making204-h20posters.pdf

Online Enrollment Link

http://egreen.fairwire.com/