1. Introductions

  • Kenny Swope; Snohomish County Technology Fair Supervisor
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  • Rennie Sawade; Evergreen State Fair Technology Superintendent
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  • Dawn Joao; Byte by Byte 4-H Club Leader
  • Lewis Ramsey; Project Leader
  • Bob Brusewitz; Project Leader
  • Dave Willard; Project Leader

2. Evergreen state fair

The Evergreen State Fair is the showcase event for Snohomish County 4-H where youth exhibit project work and participate in competitive events that demonstrate all the important accomplishments for the year. The Technology Program uses the Fair to show off the work we have done in our robotics competitions, computer project works and any individual project work you have done.

There are many events planned where you can show off your skills including:

  • Sumobots
  • Line tracker
  • Blindfold parts ID
  • Computer troubleshooting
  • GPS
  • Digital Photo
  • Digital Design
  • 3D Printing
  • On the spot competitions

The Fair Exhibits provides an opportunity to share in your accomplishments and for others to check out what 4-H offers.

3. Requirements

  1. Every participant shall have participated in at least one 4-H Technology Program level event prior to Fair.  The events that qualify for this requirement vary from year to year and are available from the Snohomish County 4-H Technology Program Leader.  Please consult with your club leader on specific details.
  2. Every participant shall submit one informational poster at project submission date announced by the Fair Superintendent.  The poster shall convey a simple idea related to technology. Posters will be on display throughout the Fair event. Names and age shall be listed on the BACK of the poster.  The poster can be on poster board of the kind you can purchase at Target, Wal-Mart, Staples etc.  Alternatively, a group has the option to submit one Educational Exhibit as their poster entry and satisfy this requirement.  Details are available from the Fair Superintendent or the Technology Program Leader.
  3. Every participant shall perform four hours of stewardship in two hour increments. A Sign Up Genius will be provided to allow each participant a chance to sign up for a time of their choosing. Participation beyond the required four hours is strongly encouraged as we are a small program and the booth is staff from 10:00 am – 9:00 pm daily! During stewardship, the participant will support the adult mentors and Fair Superintendent with demonstrations to the public showcasing the program’s content. In addition, there may be special activities as assigned by the adult mentors. This is a great opportunity to expand your skills in public interaction and skills demonstration.

4. Additional Activities

In addition to the program level event, the poster and stewardship, there are many other activities that you can participate in. They include:

  • Exhibiting your projects for judging and show them off during Fair
  • Participating in the activities during Fair
  • Receiving Awards on Labor Day
  • Just about anything technology related you worked on during the 4-H year
    • Robots
    • Programs
    • CAD drawings
    • Graphic designs
    • Electronic systems
    • 3D printing (New for 2017)
  • Create and submit an educational exhibit
    • It’s a more extensive informational poster on multiple panels. Specific requirements are in the Fair Handbook.
    • Can be more interactive
    • Unlike 4H Informational Exhibits and Technology projects that are judged just within the Technology program, Educational Exhibits are judged against all other educational exhibits shown at the Fair.
    • More competition
    • Potentially more award money
  • Many events and project entries are eligible for premium, money distributed from the proceeds of the Fair to award winners. You can’t win if you don’t enter!

5. Judging

Projects and most competitive events are judged using the Danish System. Cloverbuds are not judged in competitive fashion, but rather receive participation ribbons for all events. Judges for projects are secured outside the program and are available for personal interaction on the Sunday before Fair. Please coordinate with the Fair Superintendent to ensure you are signed up.

  • Blue Ribbon – 1st place or 90-100
  • Red Ribbon – 2nd place or 80-89
  • White Ribbon - 3rd place or 79 and below

Other Awards

  • Best of Show
  • Best of Division
  • Special
  • Judge’s choice
  • Merit

Judging is done at the age group level of 4-H.

  • Cloverbud (Primary): 5 – 7 Years Old
    • Not judged, but earn participation ribbons.
  • Junior: 8 – 10 Years
  • Intermediate: 11 – 13 Years
  • Senior: 14 – 18 Years*

* Youth must be less than 19 years old by October 1 of the current 4-H Program Year

6. On Line Sign Up

Online enrollment through http://egreen.fairwire.com/

Once enrolled, you enter exhibit codes based upon age and exhibit type

Consult the Evergreen State Fair Handbook for specific code entries. All entries are noted. The handbook is available in the Evergreen State Fair Handbook.  The following section will describe the codes used to classify the events and the rules for interpreting the code values.

NOTE:  This year, the Technology Program includes Division B: Aerospace Education and Division D: Technology.  Pay particular attention to the use of the appropriate codes when registering online for this year's events.

For each code noted below, the ? is replaced by the following code:
1: Cloverbuds
3: Junior
4: Intermediate
5: Senior

Division B: Aerospace Education

2P?A10 Airplane Flight Demonstration (See Division A)
2P?
B10-18 Shop Exhibits (See Division A)
2P?
B19 Knowledge Contest (See Division A)
2P?
C14 Quiz Bowl (Aerospace/Aviation)
2P?
D11 Airplane/Rocket entry
2P?M11 Troubleshooting (Aerospace/Aviation)
2P?P11 Judging Contest (Aerospace/Aviation)
2P?
Q10 Stewardship/Public Demonstrations Y Informational Exhibit (Poster)

Division D: Technology

2P?K10 - Technology On the Spot
2P?M10 - Computer Troubleshooting
2P?M11 - Robotics Troubleshooting
2P?M12 - Electronics Troubleshooting
2P?N10 - Computers Technical Skills Demo
2P?N11 - Robotics Technical Skills Demo
2P?N12 - Electronics Technical Skills Demo
2P?P10 - Judging Contest - Computer
2P?P11 - Judging Contest - Robotics
2P?P12 - Judging Contest - Electronics

Additionally, these contests are located under “Department P (4H mechanical Science)” section, and occur during the Fair
2P?C11 - Quiz Bowl Technology
2P?B20 - GPS Mapping Orienteering Contest

All participants must sign up for the following two entries if planning on participating at Fair

2PY0? (9PY01 for Cloverbuds) - Mechanical Science Computers informational Posters
2P?Q10 (9P1Q10 for Cloverbuds) - Stewardship

Additionally, there are other exhibit codes for entries for projects worked on during the year.

Project submitted must be ones that were worked on during the year

SPECIAL NOTE!

Please register in the online tool for everything that you think you might participate in. It is far easier to edit you off the list than to add you at Fair time. Registration in the tool simply secures your spot for participation. It does not commit you to participating. Your attention to this is greatly appreciated!

SignUp Genius will be used extensively in the weeks leading up to Fair to secure a more detailed plan of participants for each event. Please watch your email for notifications. The 4-H Online tool will be used to distribute these communications. Please ensure that your contact information is up to date in 4-H Online.

6.1     Detailed sign up instructions

The following instructions are intended to get you registered in the Fair registration system. While every effort has been made to ensure these are accurate, please refer to the Fair resources if you have questions or issues with the registration system. You will be doing a fair amount of data entry if there are multiple projects to register for. A helpful trick is to summarize the data in a list or spreadsheet before you start this set of steps. In the event something happens with the system, the network or just bad luck, you will have the offline list to go back to. The system is an ordering system. If you are familiar with online ordering, the navigation and workflow will feel familiar to you.

  1. Navigate to: http://egreen.fairwire.com/.  Every year is a new login. If you created one last year, you must create a new one for this year.
  2. At the sign-in page, in the "I am a" dropdown, choose "Exhibitor".
  3. Choose the "I am a new exhibitor or have yet to register this year " radio button” and click "Continue".
  4. Provide the asterisked information requested. This will be the contact information that will be used to communicate with you and will be the address premiums are mailed to. Please ensure that you submit accurate information.
    1. "Pay Premiums to" should be you the member.
    2. "Club" is not mandatory, but please provide "Byte By Byte", "Esprit de Corps" or appropriate club name. This should be your primary club. This helps us in the event we need to coordinate with other clubs.
    3. You do not need the 4-H member number. Please leave blank.
    4. Click "Continue".
  5. Verify information and click "Continue".
  6. Next you should see the "Entries" page, or it should be at the point waiting for entries. At this point you will entering the different project, activity, poster and stewardship events. Below is an example of how to add an entry for the Informational Poster.
    1. In the Department field, choose "P. 4-H Mechanical Science" for Aerospace project entries or "P. 4-H Mechanical Science – Computers” for Technology entries.
    2. A "Division" drop down will appear. Choose the Division you wish to enter.
    3. In this example "Mechanical Science Computers Informational Posters" should be selected.
    4. You now have three more fields, “Class”, “Subclass” and “Description”. For Class, Choose the appropriate age for the entry. There shouldn't be any subclass entries, so you can leave that field blank.
    5. Feel free to add a description if you want. In our example, "WiFi" would describe a poster entry on how Wifi works.
    6. Click on "Add Entry to Cart".
  7. Repeat the entry section for as many categories as you wish to (or think you might) participate in. At this point, you will be doing a lot of data entry.  Note:  You will likely be using values from different Divisions of the Department.  If you don't find the field entry in the dropdown you are looking for, back up a step and search another Division.
  8. Once you've added all entries, click "Continue".
  9. Validate your entries, and click "Check Out".
  10. Type "YES" in the rules and regulations section. (Upper or lower case works).
  11. Click Submit.

You will get a confirmation and probably an email if you provided one.

Once you have created your account, you can log in later at any time, and add more entries if you wish. It's not a one-time thing. It must be done before the tool closes. One point of clarity here. Multiple submits will create multiple orders in the system and is ok.

All entries for 4-H are free, so ignore the billing section. 

Specific events are noted in the Fair Handbook. Please refer to that document for additional information. You can find the Handbook at: https://www.evergreenfair.org/DocumentCenter/View/523/4H-Mechanical-Science. Note, the first 10 or 11 pages in the evergreenfair.org links are general rules that are good to review, but specific entry information is located after that. You will find the Aerospace Education under Division B and computer/technology entry list under Division D for Technology.

 

7. Dates of Interest

  • Online Enrollment:
    • Now through Aug 13th
  • Project and Poster Submission, and Fair booth Setup :
    • Sunday Aug 19th: 12:00 PM-6:00 PM
    • At Evergreen State Fair Grounds 4-H Building 501
    • In person judging will be held on this date. Please sign up in advance.  A Sign Up Genius will be sent ahead of the event.
  • Final Booth Setup
    • Wednesday August 22nd  5:00 PM - 9:00 PM
    • At Evergreen State Fairgrounds 4-H Building 501
  • Fair!
    • Fair Opens: Thursday August 23rd 10:00 AM
    • Thursday August 23rd through Monday September 3rd: 10:00 AM to 10:00 PM
  • Awards Ceremony
    • Monday September 3rd: 3:30 PM
  • Fair Ends
    • Monday September 3rd 7:00 PM
  • Booth Teardown
    • Monday September 3rd: 7:00 PM
    • Celebration at the Mexican Restaurant: for those interested
  • Pick up Posters and exhibits
    • Tuesday September 4th: 10:00 AM – 2:00 PM (or by appointment)

8. Web Site Links

 

Evergreen Fair Website

http://www.evergreenfair.org

Mechanical Science Exhibitor Information

http://evergreenfair.org/DocumentCenter/View/523

Informational Exhibit Information (Poster)

http://evergreenfair.org/DocumentCenter/View/623

Educational Exhibit Information

http://evergreenfair.org/DocumentCenter/View/516

Informational Poster Design Information

http://cahe.nmsu.edu/4h/documents/making204-h20posters.pdf

Online Enrollment Link

http://egreen.fairwire.com/